Project Management Softwares

Here are some of the best project management software on the net today.

Project Kickstart Key Features

  • Generate Ideas through step by step project wizard
  • Problems solving through objectives, milestones, tasks and resources
  • Ability to export to Microsoft Office documents
  • Dashboard than can easily spot trends and generate reports

Ace Project Key Features

  • Time tracking
  • Gantt charts
  • Calendars
  • Document management

VPMi Express Key Features

  • Project Management
  • Timesheets
  • Tasks / Milestones
  • Issue tracking
  • Unlimited documents

Project Management Software Key Features

  • Projects – projects page, project details page, project archives, project requests
  • Tasks – tasks page
  • Time – calendar page, timesheet page, timeline page, View – Week/Month/Range Pages, time tracker
  • Contacts – contacts page, companies page
  • Notes – notes page
  • Reports – reports page, custom reports builder
  • Clients and Contractors – company settings, workflow settings, application settings, developer settings, email alerts, users permissions
  • Other Stuff – rss feeds alerts, on-screen live alerts, live proworkflow updates.
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Published in: on November 13, 2008 at 3:43 am  Leave a Comment  
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Writing a Project Plan

A project plan is similar to a business plan. The plan should cover all nitty-gritty details of the project. This plan is crucial to the success or failure of a project.

Writing an in-depth project plan is a skill that anyone can develop. As you write more and more project plans you will find it easier to draft a plan and the fewer mistakes you will make.

Start with a draft of all the headings of your plan then expound on each heading. Your headings can be the following; description, who are involved, design details, materials, supplies, tools, schedule, workday instructions, financial plan, workers, safety, contingency, tasks and the list goes on. Think of all the aspects that your project will involve, do not try to think hard, and just write down all possibilities. When you are giving further details on your headings this is the time to eliminate topics that you believe are not necessary.

Developing the details of your heading should also be done in the same manner as writing down your headings. Indicate all details even if you feel it is not necessary. You will later on drill down the details to the most important information that you will need for the project plan. Do not discard all your draft ideas; it may be handy when finalizing your project plan.

Below is a simple and effective heading for a project plan.

PROJECT GOALS
Indicate what you want to achieve for the project, this is a way to measure your success or failure.

DELIVERABLES
Indicate in detail what are the tasks involved in achieving your goals. This is a way to establish control to the project by mentioning specific tasks to be completed by each member.

SCHEDULE
A project will never run forever so a well-thought out schedule should be put in place. A project schedule should indicate the due dates for your deliverables.

SUPPORTING PLAN
Indicate members of the project. Point out how communications will be conducted. Show also any difficulties you think will happen and mention how to handle it. Provide structure to the project by work day plan, and task allocation. Put a way to measure quality in the work being done.

The outline mentioned above is the most common points to put on a project plan. Every project is different so additional details needed for your project should be added. Managing a project can be really complicated at times so it is best to use a project management software to aid a manager.

Published in: on November 12, 2008 at 3:41 am  Leave a Comment  
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Starting your own business

Many people would like to put up their own business someday. If you are thinking of having one be ready first with an overview on the process of starting one.

First: You have to assess first if you have what it takes to be an entrepreneur. Do you have the traits and mind of a businessmen?

Second: If you think you have what it takes to be entrepreneur ask yourself also if you have a business idea that will make it.

Third: After you have come up with a great business idea it’s time to do some research on your market.

Fourth: Plan your business. Write a business plan – this will put solidity to your ideas.

Fifth: Register your business and organize it. Register with government agencies concerned with your business. Organize your space and staff.

Sixth: Finance your business from your personal savings and if you don’t have enough get help from families and friends or consider taking a loan.

Seventh: Produce your initial product or put together a list of services.

Eight: Launch your business and manage it well.

What do you think? Does it sound easy?

Published in: on November 11, 2008 at 3:46 am  Leave a Comment  
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Time Management for Project Managers

1089143_e_i_g_h_tProject managers are often faced with the dilemma of managing their time. The influx of tasks to be done at the same time can be very distressing. Most of these tasks have the same level of priority which can make a project manager baffled on how and where to start.

Effective time management is the key to handling multiple tasks easily. This is a skill that every project managers should exercise at all times.

Time and Goal Awareness
First thing that a project manager should do is to be aware of his/her use of time. Being aware not only means knowing but also analyzing. Analyze how time is spent during the day at during the week. Find out if there is an emerging pattern. Find out how much time was spent doing the tasks needed to complete a project. List down each task and the time spent doing it. Then list down any patterns transpiring during the week. Check those tasks done in a week if it leads to completing project goals.

Planning Time to Meet Project Goals
Start planning time to meet project goals by eliminating tasks that can be delegated. Combine recurring tasks done everyday that can be done in a few hours a day. Tasks should be scheduled in chronological order in order to eliminate going back and forth doing it. Allot a day in a week to schedule meetings. Allot time for answering queries from members and colleagues and inform them about it. Allot a few hours of free time which serves as contingency. Allot time in a week for reviewing tasks completed and plan for the next week’s agenda.

Time management in the workplace is crucial in the success or failure of a project or a leader. Analyzing and planning time is just the beginning. A project manager should follow the plan and learn how to deal with tasks that is not on schedule. A project manager can use a project management software to schedule and manage his/her time.

Photo courtesy of http://www.sxc.hu/

Published in: on November 10, 2008 at 3:39 am  Leave a Comment  
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